Watch: Geotab and Gearbox maximise fleet uptime with usage-based maintenance

Australian transport operators are increasingly integrating telematics with digital maintenance platforms to automate compliance and operational workflows. By connecting Geotab’s real-time data with Gearbox’s maintenance software, fleets can shift from manual, paper-based tracking to a unified, usage-based system that enhances safety and simplifies regulatory audits.

Maintenance and compliance as operational priorities

For heavy vehicle operators, maintenance and compliance drive safety, productivity and business continuity. Fleets across road transport, construction and earthmoving use Gearbox to centralise maintenance management and compliance obligations under accreditation schemes such as the National Heavy Vehicle Accreditation Scheme (NHVAS) and TruckSafe. 

Gearbox retrieves odometer, hourmeter, and fuel burn readings directly from Geotab. This integration informs maintenance scheduling with real-time accuracy. The consolidation of these processes into a single digital system provides clear visibility over asset health and reduces administrative workloads. This shift reflects a move away from manual paperwork toward connected, data-driven platforms.

Digitising daily workflows

The Gearbox pre-start app allows drivers to complete vehicle inspections digitally. The app transmits fault reports directly from the vehicle to maintenance teams in real time. Simultaneously, mechanics use electronic job cards on tablets to manage repairs. These digital workflows remove paperwork from the workshop and improve response times. The system creates a consistent, auditable record of all maintenance activity.

Streamlining audits and accreditation

Fragmented records often complicate compliance audits. Gearbox grants auditors read-only access to fleet data ahead of National Heavy Vehicle Regulator (NHVR) reviews. This access enables auditors to complete most tasks remotely before visiting the site. 

As regulatory expectations continue to increase, solutions that simplify audit preparation and demonstrate compliance through accurate, accessible data are becoming essential. The platform simplifies audit preparation, reducing disruption for operators and supporting more efficient audit outcomes.

The role of telematics data in maintenance planning

Many Australian fleets face a growing maintenance burden. Telematics can help with crucial operational decision-making. Gearbox captures odometer readings, engine hours and fuel burn data via its Geotab integration. The software triggers service alerts based on kilometres, hours, days, or fuel consumed, or any combination of these metrics. Usage-based strategies that align servicing with real-world vehicle utilisation help reduce unplanned downtime and better align servicing with the needs of a fleet.

Looking ahead

The integration of telematics with maintenance and compliance systems improves efficiency and safety across the industry. By connecting vehicle data with practical maintenance tools, Geotab and Gearbox are helping Australian transport operators turn operational data into meaningful, everyday outcomes.