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Fleet fuel management

Efficient fleet fuel management for lower costs

  • Geotab fleet fuel management helps fleets save costs and run efficiently

  • Drivers get real-time coaching to improve fuel habits

  • View simple reports and get proactive reminders to keep vehicles fuel-efficient

Help drivers improve fuel habits

Small and mid-size fleets often face higher fuel costs. Geotab helps by giving drivers instant alerts to avoid speeding, hard acceleration and long idling, saving fuel and keeping vehicles in good condition.

Track and report fuel usage easily

Fuel and idling reports appear directly on the MyGeotab dashboard. You can:

  • Monitor fuel economy and idling
  • Track miles driven with odometer readings
  • Measure CO2 emissions in the Sustainability Centre
  • Compare fleet performance with benchmarking metrics

Keep vehicles efficient with proactive maintenance

Stay ahead of costs with easy maintenance reminders and inspection checklists for tyres, oil and other essentials. Even smaller fleets can set simple rules that prevent unnecessary fuel spending.


How does a fleet fuel management system help?

Geotab gives clear insights on fuel trends, usage, and engine data to support smarter fleet maintenance.

 

Key fuel metrics to monitor:

  • Fuel consumption (including idling)
  • Fuel economy (km/L)
  • Fuel level
  • Idling trends
  • Engine malfunctions (e.g., oxygen sensor faults)

Generate detailed fuel use reports

Having a fleet fuel management system allows you to create a dashboard of fuel usage across the fleet, including live fuel consumption and idling trends. Contrast current metrics against historical data to identify opportunities for improvements or set fleet benchmarks and goals for future benefit.

 

Track your distances travelled to accurately quantify CO2 emissions. All of this is possible with a fleet fuel management solution.



Fuel management solutions from Geotab Marketplace

From small delivery companies to enterprise operations, Geotab offers flexible fuel management solutions. Marketplace integrations allow you to scale tools as your fleet grows.



Commonly asked questions about fleet fuel management

By using a fleet telematics system with fuel management capabilities, you can take control of your fuel usage and significantly reduce costs. Fleet fuel management reduces fuel costs by increasing fuel efficiency. This involves:

  • Proactively mitigating the misuse of resources and cutting unnecessary fuel costs through measuring, tracking and reporting on inefficient driving habits or the breaking of company policies 
  • Implementing a preventative and proactive maintenance programme that keeps vehicles running optimally in order to reduce excessive fuel consumption
  • Controlling where and when fuel is purchased and drivers fill up, whether that’s at your depot or with fuel cards

Fleet fuel management systems give you insight into fuel usage and fill-up trends, as well as access to essential engine data for preventive vehicle maintenance. It can be used to track the following important fuel metrics: 

• Consumption of fuel (fuel used and fuel used when idling)
• Fuel efficiency (the actual MPG)
• True idling
• Fuel levels
• Engine errors

Geotab’s fuel management system provides visibility into trends on fuel usage and fill-ups, plus access to critical engine data for proactive vehicle maintenance. It can be used to track key fuel metrics such as:

  • Fuel consumption (fuel used and fuel used when idling) 
  • Fuel economy (the actual MPG) 
  • Fuel level 
  • True idling 
  • Engine faults, such as faulty oxygen sensor that reduce fuel efficiency

Fleets can determine optimal vehicle use and cost savings using fleet fuel management tools. You can reduce wasted fuel, put a hold on stolen fuel cards, accept or refuse gasoline transactions and prevent resource abuse with a system in place.

 

You may also use one central site to simply compute fuel economy and other related metrics, right-size your fleet and enhance fuel efficiency by maximising usage, locate shorter routes and advise drivers on the best areas to stop for fuel.

Using fleet fuel management software to provide real-time driver feedback, analyse fuel management information at a glance and improve fuel economy. It is intended to assist fleets in reducing expenses by actively regulating fuel usage and improving overall fuel efficiency.

A fuel card, sometimes known as a fleet card, is a payment card that is often used at gas stations to pay for gasoline, diesel, and other fuels. At the option of the fleet owner or manager, fleet cards can also be used to pay for vehicle maintenance and expenses. The majority of gas cards are charge cards.

The convenient and thorough reporting that comes with using fleet cards allows fleet managers to obtain real-time fleet benchmark reports and set purchasing limits. This allows them to remain on top of all business-related spending.

 

To learn more about how Geotab can integrate your fleet’s fuel cards into your fleet fuel management solution, Request a Demo today.

Fuel commonly accounts for between a quarter and a third of a fleet’s operating costs, so it is a vital element to gain control over. 

 

Fuel management solutions, coupled with Geotab data, allow fleets to improve fuel efficiency in order to maximise cost savings. With a fuel management system in place, you can decrease wasted fuel, put a hold on stolen fuel cards, approve or decline fuel transactions and prevent abuse of resources. 

 

With MyGeotab you can easily monitor trends in fuel economy and other related metrics in one central location, right-size your fleet and improve fuel efficiency by maximising usage, finding shorter routes and advising drivers on the best places to stop for fuel.

The fleet fuel management software provides real-time feedback to the driver, immediately displaying related reports. The result is a direct increase in performance. The fuel management software is designed to reduce fleet costs by actively managing fuel consumption and optimising overall efficiency. 

Fleet fuel management solutions, together with the data collected by the Geotab software, allow fleet managers to assess optimal vehicle use and save on operating costs. An integrated system helps reduce waste, curb the theft of fuel cards, approve or reject transactions, and prevent the misuse of resources. 

 

It’s also possible to easily calculate savings and other related metrics from one central location, and to correctly scale the fleet and increase fuel efficiency by maximising vehicle use, identifying shorter routes, and advising drivers on the best stations at which to stop for refuelling.

Fleet management improves fuel efficiency by proactively preventing the misuse of resources and reducing unnecessary fuel costs through the measurement, monitoring and reporting of poor driving habits or breaches of company policy.

Fuel management software allows fleets to deliver real-time driver feedback, view at-a-glance fuel management reports and increase fuel efficiency. It is designed to help fleets save on costs by actively managing fuel use and increasing overall fuel efficiency. To learn more, visit our Fleet Fuel Management page.

Geotab’s fuel management system provides visibility into trends on fuel usage and fill-ups, plus access to critical engine data for proactive vehicle maintenance. It can be used to track key fuel metrics such as: 

  • Fuel consumption (fuel used and fuel used when idling) 
  • Fuel economy (the actual l/km) 
  • Fuel levels 
  • True idling 
  • Engine faults, such as faulty oxygen sensor and more

Geotab works with different industries and continues to expand in order to offer more support. For a complete list of the industries we work with today, please visit our Industries page.

Fleet fuel management is the process of tracking and managing how vehicles use fuel, helping fleets cut waste and save costs.

Yes, the platform is built to support small fleets with easy-to-use insights and reminders.

Real-time alerts help drivers avoid speeding, idling and harsh acceleration – saving fuel over time.

Take the next step

Let us show you how our easy-to-use solutions can help manage fleet vehicles at all levels.

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