Fleet compliance solutions for every fleet

Fleet operators should look to create robust fleet compliance procedures, which include the following elements:

• Create a fleet safety management programme that includes daily driver vehicle checks and new vehicle safety checks. Streamline this process and support your staff by electronically recording this data to minimise paperwork and administration errors, and enable end-to-end vehicle inspection workflows and defect resolution.
• Develop a predictive maintenance schedule that improves overall fleet uptime, vehicle safety and compliance. Use fleet maintenance software to schedule automated maintenance reminders, approve repair requests in real-time, and have access to an end-to-end record of all defects and how they were resolved.
• Keep a record of your drivers’ training and education needs to ensure that staff are fit and competent to drive.
• Use duty of care fleet compliance solutions to back up your management policies and procedures that protect the health and safety of your employees and the reputation of your company.
• Keep abreast of the development of the cities that are establishing clean air zones (CAZ), low emission zones (LEZ) and ultra-low emission zones (ULEZ), and ensure that the vehicles you operate in these zones comply with their requirements.

Geotab’s robust suite of fleet management solutions can help to support fleet compliance across all areas of fleet operations:

• Geotab’s driver tracking solutions identify driver training and education needs to ensure that staff are fit and competent to drive. They can also assist in incentivizing drivers to improve their driving, reduce collision rates and incidents of aggressive driving, and improve accident investigations.
• Geotab’s duty of care fleet compliance solutions support your management policies and procedures to protect the health and safety of your employees and the reputation of your company.
• Geotab Drive defect reporting app enables drivers to electronically record their pre- and post-trip driver vehicle inspection reports, and managers to complete their safety inspections, without creating mountains of paperwork.
• MyGeotab’s fleet maintenance software helps you to prioritise safety on the road and extend the life of your vehicles by preemptively identifying engine issues, helping you to switch from a reactive to a proactive maintenance programme.
• Geotab’s open platform telematics solution provides you with the tools to run your fleet in a safe and secure manner, while remaining compliant with data protection regulations (GDPR), protecting sensitive information about your fleet operations and drivers.
• Geotab tachograph makes fleet compliance with drivers’ hours rules and tachograph regulations easier by offering driver identification, real-time tacho status, remote download and analysis. With automatic remote downloading, all information is updated in real-time, eliminating the need for either the truck or the driver to be present.

Fleet compliance is a constantly moving target, with new standards and legislation to prepare for all the time. Currently, there is greatest flux with regards to vehicle emissions. You can check if the government website to see where clean air zones are and the vehicle requirements.
 

In addition to emissions, there are also drive time restrictions for HGVs - With the introduction of the second generation of smart tachographs there will be an installation deadline. All new registered vehicles with a permissible weight of 3.5 tonnes or more must implement the new tachograph by the 31st of August 2023.

Regulations can be developing constantly, and so a fleet manager should ensure their fleet is compliant at all times.

Geotab’s open telematics platform helps managers run secure operations while remaining compliant with GDPR requirements. The system ensures that sensitive driver and vehicle information stays protected, giving fleet managers confidence in their data privacy compliance.

Intelligent Speed Assistance (ISA) systems are a mandatory safety feature in new vehicles as of July 2024, under Regulation (EU) 2019/2144. The system aids the driver in maintaining an appropriate speed for the road environment by providing feedback through visual, audible, or haptic warnings. The main goal is to reduce speeding and improve road safety, with the driver always able to override the system.

Digital checks save time, reduce paperwork and help keep vehicles roadworthy.

The Corporate Sustainability Reporting Directive (CSRD) requires companies to track and report on sustainability performance.