GDPR compliance and privacy for fleets

Ensure your fleet is GDPR compliant and provide privacy features to your drivers.

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What is GDPR and what does it mean for fleet management?

The European Union’s General Data Protection Regulation (GDPR) came into effect on May 25 2018, replacing the 1995 Data Protection Directive. Compliance with GDPR is not optional, and concerted efforts must be taken by fleet managers and other levels of management to safeguard sensitive data. Compliance with GDPR is an opportunity for businesses to demonstrate that responsible data governance is of fundamental importance to their organisation.

What is personal mode?

Personal Mode allows drivers and dispatchers to hide vehicle tracking in the fleet management application for designated periods of time. When Personal Mode is enabled, location features that use GPS such as position, trips and speed profiles are not displayed in the application.
You can manually enable and disable Personal Mode directly from the Geotab Drive app and the MyGeotab portal with a single click.

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Geotab and GDPR

Geotab’s open platform telematics solution provides fleet managers with all the tools they need to run their fleets in a safe and secured manner, while protecting sensitive information about their fleet operations and drivers. This ensures that the data captured and stored within MyGeotab is in compliance with the seven principles of GDPR, which are lawfulness, fairness and transparency, purpose limitation, data minimisation, accuracy, storage limitation, integrity and confidentiality, and accountability.


Product

Personal Mode

Dispatchers and drivers can manually enable and disable Personal Mode directly from the Geotab Drive app and the MyGeotab portal with a single click.

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Commonly asked questions

The European Union’s General Data Protection Regulation (GDPR) came into effect on May 25 2018, replacing the 1995 Data Protection Directive. Compliance with GDPR is essential, and concerted efforts must be taken by fleet managers and other levels of management to safeguard sensitive data regarding driver locations, behaviour, and personal data. This includes providing drivers with the use of a personal mode for when they are using a company vehicle for authorised personal use, as well as ensuring secure transfer of data between the in-vehicle telematics device and the management software, and safe storage of data inside the fleet management platform.

The seven principles of GDPR are lawfulness, fairness and transparency, purpose limitation, data minimisation, accuracy, storage limitation, integrity and confidentiality, and accountability.
Compliance with GDPR is not optional, and concerted efforts must be taken by fleet managers and other management staff who have a role that enables them to access sensitive data to comply with the principles of GDPR.

To ensure compliance with GDPR, fleet managers must now:

• Ensure that drivers sign consent forms for driver licence checks
• Ensure robust security when it comes to the collection, storage and use of telematics and other sensitive data related to their drivers and fleet operations
• Clearly distinguish to drivers what data is stored for business vehicle usage and personal vehicle usage
• Show true transparency in terms of what data is stored, where, how long, what for, and how safely
• Store sensitive data in software that is sufficiently secure; spreadsheets are no longer considered sufficient for data security
The main laws that affect vehicle tracking are compiled in the European Union’s General Data Protection Regulation (GDPR).
No, it is not illegal to put a tracker on a company car or other vehicle. Businesses are within their rights to track drivers during work activities, but any tracking device must be fitted with functionality to enable the driver to turn off the GPS tracking when necessary. Certain privacy standards must also be upheld when it comes to transmitting vehicle data.

Geotab’s driver tracking solutions come with a privacy mode that drivers can turn on when they are using a company vehicle for authorised personal use, and the MyGeotab telematics solution is fully compliant with the European Union’s General Data Protection Regulation (GDPR).
The main task fleet managers and drivers need to act on is enabling or disabling personal mode. Personal Mode allows drivers and dispatchers to hide vehicle tracking in the fleet management application for designated periods of time. When Personal Mode is enabled, location features that use GPS such as position, trips and speed profiles are not displayed in the application.

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