How to leverage vehicle maintenance software to optimise operations

When it comes to the compliance of your fleet, this ongoing initiative can be time-consuming, and sometimes overwhelming to say the least. The good news? With the right tools in place, it is possible to avoid non-compliance penalties, and a whole host of other problems that go along with it.

In this post, you will discover five key benefits that vehicle maintenance software offers, and how you can use it to help optimise how your business operates.

Five key benefits of vehicle maintenance software

When it comes to vehicle maintenance software in general, there are five key benefits to be aware of that make it worth the investment.

1) Significant cost savings

One of the most important reasons for implementing maintenance software relates to cost saving and the impact it has on reducing waste. By identifying parts and components of your vehicle that are prone to failure, you can lower maintenance bills. 

2) Faster decision making

Real-time access to data, including updates on your entire fleet is another key benefit that enables fleet managers to make quicker decisions.

With vehicle maintenance software, your information is in one centralised location so you don’t have to spend time searching through paper reports or handwritten work orders that may be illegible.

3) Minimised downtime

The cost of fleet downtime can really add up per vehicle. Vehicle downtime is also another consequence of a paper-based inspections and maintenance process. Forms can get lost, misplaced, damaged, or destroyed, and can lead to gaps in your maintenance history.

As a solution, vehicle maintenance software ensures important information is always collected digitally, and easy to access at any time.

4) Ability to keep track of vehicles and equipment

Fleet managers have a lot of responsibility. With a centralised software solution, you can have the peace of mind you need to focus on other duties. Instead of sorting through papers, know that the information you need is inside of a single platform.

5) Reduced risk of liability

When it comes to avoiding liability, vehicle damage and injuries to drivers are occurrences you never want to risk. At times, these issues are the result of irregular preventative maintenance, or an inadequate inspection process. With a vehicle maintenance solution in place, features like automatic updates and reminders can help reduce these risks.

See also: Geotab’s fleet optimisation solution

Why implementing fleet management software is worth it

The long-term benefits of implementing robust software can have implications that not only can save your organisation time and money due to a better-maintained fleet, but also provide several other benefits worth noting. Here are four reasons to consider implementing a vehicle maintenance solution:

Ability to attract and keep top talent

With driver shortages being common, having an efficient solution for vehicle inspections and maintenance can help attract and keep drivers in a competitive labour market. Not only will the best drivers appreciate a streamlined approach to maintenance, but also fleet managers who are looking to step into a company that puts driver and fleet safety at the forefront.

Enhanced industry reputation

By introducing vehicle maintenance software, standing out amongst the competition is another key benefit to consider. Deploying more reliable vehicles as a result of having a fleet maintenance strategy in place can also lead to more satisfied customers, more contracts and less turnover over time.

Improved compliance

One of the best reasons to select a quality vehicle maintenance software is that it enables you to remain compliant in the event of a safety audit. Instead of scrambling to produce maintenance records, you can rest assured that all of your historical inspection and maintenance data is in a safe place, and accessible by anyone, at any time.

Cleaner, safer vehicles

Important features of basic fleet maintenance software, like maintenance reminders, can ensure vehicles don’t get neglected, and stay clean at the same time. By noticing the small details and problems before they become bigger, you can rest assured your fleet is safer, cleaner, and more profitable than your competitors who do not use vehicle maintenance software.

About Whip Around

Whip Around Inc is a leader in vehicle inspection and maintenance solutions for commercial fleet operators. With the Whip Around integration with Geotab, it is possible to streamline the way your drivers do inspections, your mechanics manage faults and work orders, and you make decisions about your fleet. 

Visit Whip Around on the Geotab Marketplace for more information.

See also: Fleet maintenance software: What is it and what are the benefits for your fleet?