Best practices for password management in MyAdmin
One of the key ways to strengthen data security is to use best practices for usernames and password management. Learn basic steps for keeping data secure.
Geotab continuously strives to evolve and strengthen the security mechanisms and processes in which we operate. We also try our best to do what is right for our clients and help keep their data safe, providing the necessary tools to help our clients manage this. One of the fundamental areas in which steps can be taken to help secure data, is to use best practices for usernames and passwords.
The mantra to “keep passwords unique and complicated” always holds true. However, there are additional steps clients or managers can take in relation to best practices for user accounts for MyGeotab, and other services as well.
Basic Steps to Keeping Data Secure
Routine auditing of all available logins is crucial for businesses. As employees come and go, it is important to keep track of all active accounts, and when particular accounts need to be disabled. Failing to do so results in increased liability and under particular circumstances exposes individuals to potential abuse/tampering of their private data, e.g. in the event of an employee going rogue or the aftermath following employee dismissal.
In addition to this, having team accounts shared between multiple individuals at an organization dissolves clear accountability of what actions individuals perform. Therefore, this practice should be avoided if at all possible.
SAML for MyGeotab
Geotab is currently using Security Assertion Markup Language (SAML) 2.0 in beta. It can be enabled in MyGeotab via the Feature Preview user interface (UI) setting.
SAML allows an organization to streamline access to external services and/or applications such as MyGeotab. Instead of storing passwords in other services, such as MyGeotab, SAML makes it possible for organizations to have their users log into their own system and get access to MyGeotab (and potentially other services).
Using SAML eliminates the need for individuals to utilize multiple passwords for different services, and enables much easier management of accounts by administrators of an organization. Geotab Support can be contacted for assistance in regards to setting up user access via SAML.
As of the September release of MyGeotab, the System Setting of “Allow Reseller Login” is now live. This option allows clients to turn On or Off the ability for their authorized resellers to login to their customer databases for tier 1 troubleshooting purposes. The default setting on all databases when the feature originally went live was Off. As this feature is still relatively new, select legacy databases/clients (those which were created prior to the feature going live) may have this setting toggled to On at the reseller’s request via Geotab Support. Doing this leaves databases matching the state of affairs prior to the feature being implemented.
Going forward, it is the responsibility of a client to manage the aforementioned feature. All new databases created after September 2016 will have this setting automatically set to Off.
If you liked this post, let us know!
Harjot Singh is a Product Safety Manager for Geotab.
Geotab's blog posts are intended to provide information and encourage discussion on topics of interest to the telematics community at large. Geotab is not providing technical, professional or legal advice through these blog posts. While every effort has been made to ensure the information in this blog post is timely and accurate, errors and omissions may occur, and the information presented here may become out-of-date with the passage of time.
Subscribe to the Geotab Blog
Sign up for monthly news and tips from our award-winning fleet management blog. You can unsubscribe at any time.
Republish this article for free
Other posts you might like
What’s new in MyGeotab — Version 6.0
Welcome to our latest summary of updates in MyGeotab.
December 6, 2021
How to build a fleet management budget
Learn how to create a successful fleet management budget in four simple steps, including adding a list of the key line items such as fuel, maintenance and safety.
December 2, 2021
Protecting the lifeblood of off-road fleets with an effective filtration system
Geotab and Donaldson Filter Minder™ Connect provide fleets with a world-class filtration system and the ability to monitor and manage that system from a single dashboard.
October 15, 2021