10 best fleet management software to boost performance and cut costs

The time of simple vehicle tracking is in the rearview. Modern-day management is all about finding the best fleet management software that can help drive growth, meet changing regulatory demands, manage fuel costs and provide real-time visibility. 

But picking the right system has become increasingly complicated. The wrong platform can leave you with unused and expensive features. This guide cuts through the noise. Learn more about the 10 top platforms that have helped fleet managers evolve their businesses. 

1. Geotab 

Geotab stands out from the fleet management system software market with its open platform architecture and powerful analytics engine. Processing over 75 billion data points daily from more than 5 million connected vehicles, Geotab is known for turning raw data into actionable insights. 

The MyGeotab platform gives fleet managers in-depth visibility into every aspect of their operation, from granular fuel consumption to predictive maintenance. Geotab’s AI-powered tools help identify cost-saving opportunities that traditional tools often miss, making the platform a valuable choice for data-focused organizations.

Geotab has an extensive Marketplace ecosystem with over 250+ third-party integrations so you can connect your fleet data to any business system. This flexibility makes it easy for your fleet to scale and manage complex workflows or industry-specific requirements. 

Geotab is also known for its commitment to data accuracy and open APIs. That means you own your own data. So you can analyze your data whenever you need, through MyGeotab native tools or by exporting it into your business’s intelligence platforms.

Key features  

• Advanced GPS tracking and route optimization: Real-time location tracking and intelligent route planning that accounts for traffic, driver HOS and delivery windows 
• Next-gen reporting: Advanced pre-built and custom reports on fuel efficiency, driver safety, fleet usage, compliance and more 
• Predictive maintenance and diagnostics: Engine RPM, light and odometer monitors with alerts to easily prioritize vehicle repairs 
• AI dash cams and real-time alerts: AI-powered cameras that detect unsafe driving and behaviors like cell phone usage, drowsiness, speeding and more

2. Fleetio

Fleetio has created a name for itself as a fleet management platform for small businesses. Start here if you’re looking for professional features without enterprise complexity. Though the technical resources are more limited, you still have the data to effectively manage your vehicles. 

Fleetio’s biggest draw is its focus on everyday tasks for small fleet operations, like work order management, service reminders, fuel tracking and inspection workflows.

Key features  

• Service and maintenance management: Comprehensive asset, fuel and tire management that makes it easy to monitor and optimize usage
• Driver assignment & vehicle location history: Easily view all driver assignments and track vehicles so you know what takes place when and where
• Inspection and compliance tools: Mobile app that offers customizable digital inspections and automated compliance reminders
• Fleet reports and dashboards: Get centralized databases with comprehensive service history and renewal reminders that put an end to spreadsheet chaos

3. Samsara

Samsara is a fleet management platform known for combining IoT sensors, AI-driven dash cams and maintenance management into a single platform. Its focus on real-time data and predictive analysis can take your management strategy from reactive to proactive. 

Samsara stands out for its vehicle maintenance and diagnostic ability. Engine fault codes are automatically logged, maintenance schedules adapt based on actual vehicle usage and predictive alerts warn you about potential failures before they become roadside problems. 

Key features  

• AI-powered dash cams: Dual-facing cameras with real-time driver coaching, automatic incident detection and drowsiness detection
• Predictive maintenance alerts: Engine diagnostics that catch problems early, automated maintenance scheduling based on fault codes and detailed repair cost tracking
• Real-time GPS and electronic logging device (ELD) compliance: Hours of Service tracking, automated DVIR workflows, GPS tracking with geofencing and compliance reporting that reduces regulatory risk
• Environmental monitoring: Temperature and humidity sensors for refrigerated assets and door open/close alerts 

4. Verizon Connect

Verizon Connect combines enterprise telecommunications with fleet management, offering a platform known for route optimization and dispatch management. The system’s dynamic routing engine adapts to ever-changing road conditions, reporting on traffic, driver availability, weather and delivery windows so your fleet is always on time. 

Verizon Connect is adept at route efficiency, cutting down on miles driven and fuel consumption. Its integrations with ERP and dispatch systems make it a good choice for complex logistics operations. 

Key features  

• Dynamic route optimization: Advanced routing algorithms that automatically adjust routes based on real-time data like traffic, driver hours and delivery priorities
• Driver management and communication: Two-way messaging, job dispatch with turn-by-turn navigation, and timesheet automation that seamlessly connects office and field operations
• Asset and trailer tracking: Powered and unpowered asset tracking, trail usage reports, yard management tools and asset recovery assistance
• Compliance and ELD support: Automated compliance for HOS, ELD, DVIR and more to keep you up to date on regulation changes

5. EROAD

EROAD’s reputation is built on making compliance simple. It’s an appealing option because of its ability to simplify managing multiple jurisdictions with varying regulatory requirements. Features focus on solving management headaches: IFTA reporting, ELD compliance, weight-distance tax calculations and the dreaded heavy regulatory oversight paperwork. 

EROAD’s automated approach to regulatory reporting is good for fleet managers who find themselves spending too much time managing compliance instead of running their business. 

Key features  

• Automated IFTA and mileage reporting: Jurisdiction-specific mileage tracking, automated quarterly IFTA reports and fuel tax calculations — less audit risk and no more manual logging
• ELD compliance and HOS management: Certified ELD solution with automatic HOS tracking, DVIR workflows and compliance reporting so inspections are stress-free
• Weight-mile tax management: Automated tracking and reporting for jurisdictions with weight-distance taxes (New York, Oregon, etc.) 
• Inspection and maintenance tracking: Digital inspection forms, maintenance scheduling, repair history and parts tracking so your vehicles are always road-ready

6. Motive

Motive, formerly KeepTruckin, features a combination of ELD compliance and driver coaching tools. Its dash cam uses computer vision to identify risky driving behaviors (e.g., distraction, following too closely, rolling through stops) and provide real-time feedback. 

Motive appeals to fleets looking for real-time coaching as its live coaching feature has proven to be effective in reducing accidents.

• Driver safety scoring and coaching: Comprehensive safety scorecards, automated driver workflows, safety trend analysis and gamification features that motivate good driving behavior
• ELD and compliance management: Certified ELD solution with HOS tracking, DVIR workflows, violation alerts and compliance reporting integrated with safety data
• Routing optimization: Real-time GPS updates, live traffic and weather overlays and historic activity tracking to improve precise route planning

7. Azuga

Azuga differentiates itself from the other options on this list because of its focus on two significant cost-drivers: fuel consumption and driver behavior. It offers a gamified approach to driver safety that’s proven effective in encouraging positive behavior while maintaining an affordable pricing approach. 

Azuga’s fuel card integration also stands out. Its detailed MPG tracking helps identify fuel waste from inefficient routing, idling and aggressive driving. 

Key features 

• Driver safety scorecard and rewards: Automated driver scoring based on harsh braking, acceleration, cornering and speeding, with gamified features that encourage improvement
• Fuel management and cost control: Fuel card integration, idling reports, MPG tracking by driver and vehicle and fuel theft detection
• GPS tracking: Real-time location tracking, customizable geofences with arrival/departure alerts, route history and breadcrumb tracking that gets you accountability without micromanagement 
• Maintenance scheduling and alerts: Service reminders based on time or mileage, maintenance tracking and integration with shop management systems

8. Chevin

Chevin FleetWave specializes in large, complex fleet operations that combine sophisticated total cost of ownership (TCO) tracking and whole-life fleet management. It is known for features that simplify financial and administrative management for complex fleets. 

If your organization manages a range of diverse fleets across multiple locations and you’re constantly juggling complex cost and allocation needs, Chevin is a reliable choice.

Key features  

• Easy integration: Integrate with almost any third-party app to automate your processes
• Centralized management: Centralized management across multiple locations, sites and cost centers with role-based access, regional reporting and cost allocation
• Bespoke reports: Create custom reports with dashboards that you can tailor to any user, job role or department
• Compliance and risk management: License tracking, inspection scheduling, incident management, insurance certification tracking and audit trails to reduce risk and insurance regulatory compliance

9. AUTOsist

AUTOsist is a tool that gets out of your way so you can focus on running your business. It carved out a niche for itself as a basic but reliable fleet management software, known for its mobile-first design and straightforward features. 

If you’re tired of platforms that require a training manual and months to learn, AUTOsist’s straightforward maintenance tracking, expense management and basic GPS tracking will appeal. 

Key features  

• Service reminders and maintenance tracking: Automated service reminders based on time or mileage, digital maintenance logs, photo attachments for receipts or repairs and service history that follows each vehicle
• Expense and cost tracking: Tracking for fuel purchases, repairs, registration renewals and insurance all in one place with photo receipt storage and cost analysis by vehicle or time period
• Mobile-first GPS tracking: Basic real-time tracking via mobile app, trip logs, mileage tracking for tax purposes and driver assignment 
• User-friendly interface: Clean, intuitive design with a quick setup process and straightforward navigation that makes fleet management accessible for non-technical users

10. Onfleet 

Onfleet’s goal is to solve all of the last-mile delivery challenges, combining route optimization, real-time tracking and customer communication tools into a package made for optimal delivery operations. 

Onfleet is the ideal choice for food delivery, courier services, retail delivery and any other business for which customer experience and on-time delivery are critical. The platform’s other tools keep customers informed, routes optimized and dispatch teams in control even when plans need to change on the fly. 

• Delivery route optimization: Intelligent routing to keep pace with delivery windows, diver capacity, priority levels and traffic, with automatic re-optimization when drivers fall behind or new orders arrive
• Customer communication and tracking: Keep customers, drivers and dispatches in the loop with advanced chat, SMS and trigger notification features
• Driver mobile app: Easy-to-learn, easy-to-use app with real-time GPS tracking and predictive customer ETAs
• Analytics and performance tracking: On-time delivery rates, driver performance metrics and customer satisfaction scores that help identify bottlenecks

Key features to look for in fleet management solutions

Not all vehicle management systems are created equal. When picking the best choice for your fleet, consider these core capabilities: 

How to save money with fleet management software

The best vehicle fleet management software doesn’t just track your vehicles, it also actively identifies opportunities to cut fleet management costs and improve efficiency. Here’s how to use fleet management software to save money: 

• Establish reliable benchmarks: Pick three to five KPIs to measure success, like fuel costs, maintenance expenses, driver productivity and accident rates
• Apply automated alerts: Fuel represents 25%–30% of fleet operation costs, so that’s your biggest savings opportunity. Set automated alerts for behaviors that burn fuel inefficiently (e.g., overly long idling, speeding, harsh braking, aggressive acceleration)
• Avoid compliance fines and penalties: ELD violations aren’t cheap. Set up automated compliance tracking to stay within HOS limits and keep documentation audit-ready

Choosing the best fleet management software for your business

Don’t let fleet management challenges hold your business back. The best fleet management software turns data into decisions, no matter if you’re running a small regional fleet or managing hundreds of vehicles nationwide. 

Ready to see how data-driven fleet management can transform your operations? Explore Geotab’s comprehensive fleet management solutions so you can turn your strategy from reactive to proactive. If you need more guidance on protecting your fleet investment, check out our comprehensive fleet risk management guide to keep your operations safe, compliant and profitable.