The International Fuel Tax Agreement (IFTA) is an agreement between Canada and the United States that provides uniform rules for how fuel usage is reported by vehicles crossing multiple jurisdictions. Preparing IFTA filings can be a challenge, especially if fleets rely on manual reporting. Missing paperwork, incorrect entries, overpayment or delays are some of the issues that can arise.
To help fleets with their IFTA process, Geotab created a number of resources which help improve accuracy, reduce paperwork and administration costs and minimizes the risk of violations. Generating a mileage report for IFTA fuel tax reporting in MyGeotab is quick and easy. There are also some extra features that can help fleet managers and owners of large fleets in particular.
If you want to learn more about IFTA, please start with this post: What is IFTA?
Fuel usage calculations in Geotab’s fuel tax reports are based on fuel card data. The four methods of importing fuel data into MyGeotab are:
It is worth noting that imported fuel data are included in the Advanced Fuel Tax Report. Running the report on a monthly or quarterly routine is recommended for accurate results.
Toll road distance
Toll road distances traveled along the New York Thruway and Massachusetts Turnpike are identified as the FuelTaxTollRoad column in the hidden Data sheet of the Advanced Fuel Tax Report. These mileages can be added to the Report and Summary sheets as well as the Data sheet of the Default Fuel Tax Report. Fleets can track trips on other toll roads by creating zones along the route and defining the associated rules.
Drivers can specify the authority under which the vehicle was operating for a trip (for household goods carriers). These records can be viewed under the column FuelTaxAuthority in the hidden Data sheet of the Advanced Fuel Tax Report. The feature allows users to identify whether they are operating as a lessor or lessee. Drivers can identify the authority during a trip using the Authority Switcher Add-In for Geotab Drive.
If you notice any incorrect mileage in the IFTA report, the following Marketplace reports are helpful in identifying potential causes of the issue:
For these reports and more, please visit marketplace.geotab.com.
The MyGeotab SDK also allows users to set up feeds to receive telematics data from their GO devices. This function can also be run in the background as a Windows Service. The feeds are separated into different objects. For the purposes of IFTA, the two most important objects are:
Our API reference page contains detailed information on all methods and objects in the MyGeotab SDK. To learn more information about IFTA, check out our IFTA/IRP Compliance Manual.
Quick Guide: MyGeotab IFTA Report
Understanding How Your Vehicle Odometer Works
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