Have you considered all the factors when rolling out a large fleet with Geotab GO devices? The right mix of planning, monitoring, and resources can make a difference in completing a rollout on time and achieving quality results. These best practice guidelines will help you better manage your project and provide a general overview of items that should be considered.
It is important for the project objectives to be communicated effectively and understood by all involved to ensure the rollout is on track from the get go! These include:
Certain key factors are often overlooked which can snowball a project before it even begins. There are many items to consider when planning a large fleet deployment of Geotab GO devices:
Installation Schedule Example:
Training Schedule Example:
Setup a meeting to review the implementation plan prior to starting the rollout. This will help ensure all parties are working towards the same goals and expectations. It is also important to establish how changes throughout the project will be handled and communicated between all parties. In addition, this meeting will provide the client with a chance to address any concerns as well as discuss additional items that have not yet been considered.
When rolling out a large fleet with GO devices it is important to stay on top of the tasks at hand and ensure the project remains on track. Changes often occur throughout deployments and it is important to manage these changes to ensure they do not create major delays or change the scope of the project. Weekly project status meetings during the rollout should be held to ensure key items and changes are being communicated with all project team members. Authorized Geotab installers should make use of the Geotab installation verification tool (install.geotab.com) which enables all installers to verify the installations before leaving the site.
This tool will also create an install log which is of great value as it assists in tracking the completion of installations. In addition, maintaining a completion tracker is an easy and simple way to demonstrate the actual versus planned progress of the rollout in terms of vehicle installs as well as training of staff.
Example of Completion Tracker:
Approximately one week after the implementation, especially for large and enterprise sized fleets, the Geotab reseller and end user should set aside some time to evaluate performance. This follow-up discussion will help ensure all parties have everything they need to move forward and support the project going forward. This may include monthly reviews to look at ROI results and to set new goals.
In summary, the key items to remember are keeping the project simple, setting realistic milestone dates and expectations, delivering on time, as well as keeping all parties informed throughout the project through continuous communication. We at Geotab, along with the reseller, work together with the end user to achieve results and show ongoing improvement. While this article looked specifically at large fleet deployment, similar rules apply to small and medium sized fleets, as continuous communication and goal setting is key to getting the most out of your telematics solution.
Contact Geotab to learn more or schedule an online demo to see the solution work in action.
If you liked this post, let us know!