a lot of cars in a line

Streamlining your government fleet: Why rightsizing is the right move

Last updated on April 17, 2023 in Public Sector by Nicki Schill |  2 minute read

How to rightsize with telematics and make data-driven decisions for your government fleet

Did you know it’s possible to reduce costs and improve overall fleet efficiency with just one maneuver? It’s not magic, it’s rightsizing. This doesn’t have to mean downsizing but rather figuring out how to optimize the use of vehicles in your mixed fleet.


Rightsizing is such an effective tool that the Federal government has put policies in place to ensure that agencies across the U.S. are implementing fleet utilization strategies.

The Federal government’s call to rightsize

In 2019, the U.S. Federal government unveiled comprehensive strategies for agencies to follow new measures aimed at improving overall fleet efficiency. Chief among these strategies was to rightsize the fleet while others included reducing vehicle miles traveled and replacing inefficient vehicles with alternative fuel vehicles.


Agencies are required to conduct a study or vehicle allocation methodology (VAM) of their fleet once every five years to identify the opportunities to eliminate unnecessary vehicles and to rightsize. 


However, knowing these studies are a requirement doesn’t necessarily equip agencies with the right tools to perform effective VAMs. The best place to start a rightsizing analysis is with data.

How telematics can help you rightsize your fleet

One size certainly does not fit all when it comes to fleets. Vehicles perform various duties and have unique purposes within each agency. Start by analyzing and categorizing each vehicle into different segments based on their usage. 


Thankfully, calculating a vehicle's utilization is much simpler than it used to be. With Geotab’s customizable asset utilization reports, you can easily see at a glance which vehicles are the most and least utilized.


The Asset Utilization report can be broken down by vehicle type, build any calculation for the usage percentage and include time in use (calculated through on-duty versus off-duty use). 

MyGeotab screenshot of an asset utilization report

Other data points that can easily be factored into the Asset Utilization report include:

  • Times of day the vehicles are used – This is useful if your employees are working in shifts so you can identify opportunities where car sharing might be an option.
  • Months of the year the vehicles are used – When looking at seasonal workers or operations, this is useful to know when certain vehicles will be in heavy rotation.
  • Different vehicle locations – Sorting vehicles by location can be a quick way to spot any patterns of under or over utilization.

Now armed with a detailed audit of your fleet’s usage, you can see which vehicles are underused or used too much. Reallocating assets becomes that much easier with data identifying the rightsizing opportunities. 

How the State of Utah police rightsized their fleet

When the State of Utah’s police force realized their fleet was bloated with low mileage vehicles, they set out to improve utilization.


Specifically, they wanted to tackle these key components of a rightsizing analysis for their Department of Corrections — measure vehicle utilization, then track on-duty versus off-duty use of vehicles.


Telematics data easily pulled the relevant information the DOC needed and even correlated real odometer mileage and engine hours for more accurate vehicle utilization reporting. With integrations into vehicle equipment, Geotab can also show time spent with the siren or light bars activated versus time spent patrolling.


This level of analysis into how the vehicles were truly used helped the State of Utah ultimately downsize their fleet by 60 vehicles, saving money and freeing up budget for other important expenses.

Let’s build your agency’s fleet utilization report

With potential cost savings to uncover, performing an Asset Utilization report is a great way to improve efficiency in your agency’s fleet. Plus, you’ll save valuable resources and get the most out of your fleet’s assets. 


Asset utilization is just one tool in the suite of Geotab’s government fleet management solutions. Visit geotab.com/government/ for more information or contact government@geotab.com to get started.

If you liked this post, let us know!


Geotab's blog posts are intended to provide information and encourage discussion on topics of interest to the telematics community at large. Geotab is not providing technical, professional or legal advice through these blog posts. While every effort has been made to ensure the information in this blog post is timely and accurate, errors and omissions may occur, and the information presented here may become out-of-date with the passage of time.

Get industry tips and insights

Sign up for monthly news and tips from our award-winning fleet management blog. You can unsubscribe at any time.

Republish this article for free

Other posts you might like

person plugging in an ev to a charger

Public sector fleet electrification: Sharing insights from learned experiences at Connect 2024

At Geotab Connect 2024’s “Fleet Electrification Planning for Government Agencies Going Electric” session, our panel of speakers discussed ideas and practices that government organizations should use to effectively transition to zero-emission vehicles (ZEVs).

April 18, 2024

ELD self-certification

ELD self-certification: What you need to know

Get answers to frequently asked questions about ELD self-certification.

April 10, 2024

Truck driving on road

The Impact of the California Clean Truck Check on Your Fleet

CARB's Clean Truck Check affects all fleets coming into California. Read on to learn everything you need to know about the initiative.

March 27, 2024

Geotab Connect illustration image

Geotab 2024 discussion recap: A Data-Driven Journey in Fleet Maintenance

This session at Geotab Connect 2024 highlighted best practices to use data for an effective fleet care plan.

March 11, 2024