Transport Canada ELD mandate: What fleets should know
Learn the differences between U.S. and Canada ELD verification.
Now is the time for Canadian fleets to start transitioning to electronic logging devices (ELDs) as the Canadian transport ministry has announced the official new regulations. The Transport Canada ELD mandate for commercial drivers is aimed at improving road safety and reducing driver fatigue.
Transport Canada requires third-party verification of ELDs
On October 26, 2020, Transport Canada announced that FPI Innovations received accreditation to certify electronic logging devices. This third-party body will help ensure ELDs are safe, reliable, and resistant to tampering.
This independent verification is a key difference to the U.S. process, where ELD manufacturers can self-certify their devices.
Are e-logs mandatory in Canada?
Currently, drivers of commercial buses and trucks in Canada are required to self-report their on-duty, off-duty and daily driving time, according to the Commercial Vehicle Drivers Hours of Service Regulations. Drivers must keep a daily log of driving records. Use of paper logs or electronic recording devices (ERD) to record hours of service (HOS) is permitted.
Official Canadian ELD regulations have been in the works for several years. In 2017, Transport Canada announced that it would be making electronic logging mandatory.
As in the U.S., Canada has provided a two-year phase-in period for ELD use. Canada is asking motor carriers to have ELDs installed by June 12, 2021.
Understanding the Transport Canada ELD mandate
Watch this video to better understand the Canada ELD mandate and learn about:
- Background and timeline
- Key differences between the U.S. and Canadian legislation
- How to prepare
Definition of an ELD
Transport Canada defines an ELD as a certified device or technology that automatically logs the driver’s driving time and record of duty status. We outlined the most frequently asked questions about ELDs in this post.
Benefits of using ELDs, as cited in the announcement, include:
- Improving road safety
- Minimizing driver fatigue and related crashes
- Simplifying administration and making the enforcement checks faster
- Supporting economic growth by harmonizing with U.S. regulations
Canadian ELD mandate date
Here is a quick overview of the key dates to be aware of with regard to the Canadian ELD mandate.
Transport Canada ELD timeline
December 16, 2017
The Government of Canada published the proposed Regulations Amending the Commercial Vehicle Drivers Hours of Service Regulations (Electronic Logging Devices and Other Amendments), in Canada Gazette Part I: Vol. 151, No. 50.
June 13, 2019
Transport Canada announced that it is mandating the use of ELDs for commercial trucks and bus operators.
June 12, 2021
Enforcement deadline. Carriers must switch from paper daily logs to ELDs before this date.
The highly anticipated announcement comes after a substantial consultation period, which included industry stakeholders, ELD vendors and the provincial and territorial governments.
Will there be a grandfather period?
The published regulations state that Transport Canada has eliminated the two-year grandfather period for ERDs. As of now, there will not be a grandfather period for the Canadian ELD mandate. This means that fleets already using e-logs will not have extra time allotted and will need to ensure their devices are compliant by 2021 like everyone else.
The reason given is that the process for updating is not as burdensome as initially assumed. The regulations mention that carriers may be able to upgrade their existing devices via over-the-air software updates, instead of needing to replace the whole unit. To confirm upgrade requirements, carriers with ERDs should check with their current providers.
Similarities to the U.S. ELD mandate
The Canadian ELD regulations are similar in many respects to the current U.S. regulations on electronic logging, which went into effect in December 2017. In the U.S., ELD compliance was phased in with full compliance mandated by December 16, 2019.
The Canadian ELD regulations will mimic U.S. regulations in that the ELD will be required to:
- Synchronize with the engine
- Provide GPS tracking
- Capture drive time automatically
- Use an on-screen display to show inspectors at roadside
- The ELD lets drivers use special driving statuses; Yard Move (YM) and Personal Conveyance (PC)
- The ELD has a mechanism to verify logs and agree to edits
- Pre-2000 vehicles are exempt from the mandates
Note: This is not a complete list.
Differences from the U.S. ELD mandate
There are some slight differences between the Canadian and U.S. regulations on ELDs.
One key difference is that Canadian ELDs must be third-party certified, not self-certified. In the U.S., ELD devices are self-certified by the manufacturer that they meet requirements, and then registered with the Federal Motor Carrier Safety Administration (FMCSA). The Canadian Trucking Alliance has strongly supported this measure, stating that it will help strengthen overall compliance and discourage device tampering.
Also, Canadian drivers will not transfer logs electronically to a federal system like eRODS in the U.S. Drivers will be required to email a specially created transfer file to officers, and officers may have software to convert the file into a readable format. The industry awaits more details on this process.
Canadian ELDs must also meet the Technical Standard for Electronic Logging Devices published by the The Canadian Council of Motor Transport Administrators (CCMTA) which outlines the minimum requirements.
Canadian ELD exemptions
The U.S. ELD mandate offers exemptions to the rule in some cases. Canada also has four main exemptions as listed in Canada Gazette Part 2 Volume 153, Number 12.
Commercial motor vehicles will be exempt if they:
- Operate under a specific permit issued
- Have a statutory exemption
- Are subject to a rental agreement with terms under 30 days
- Operate a vehicle that was manufactured before 2000
Acknowledging incompatibility issues, the regulations allow drivers of commercial motor vehicles manufactured before model year 2000 to continue to keep a paper log to track driving time and on-duty hours.
The Canadian ELD regulations will not change existing hours of service (HOS) regulations, but reinforce compliance. Additional benefits of the rule include reducing fatigued driving and simplifying compliance for long-haul truck drivers who drive in both countries.
Finding the right ELD solution
The Canadian ELD mandate will require the ELD system to actively warn drivers when they are running close to the hours of service limits. The Canadian hours of service rules are quite different than those in the U.S. so carriers should look at choosing an ELD vendor that 1) supports the Canadian hours of service rules completely, including deferral of OFF duty, and 2) is committed to achieving third-party certification when it becomes available.
Geotab already has a Canadian ruleset available for the Geotab ELD solution and is committed to working towards fulfilling compliance requirements according to the new Canadian ELD regulations.
For more information on Geotab’s solution for electronic logging, visit geotab.com/eld
While Geotab recognizes our place as a self-registered ELD manufacturer and provider and we will answer questions regarding those Hours of Service (HOS) ruleset options we provide, neither Geotab nor any of its employees, officers or agents can offer legal advice to any resellers or customers concerning which HOS ruleset(s) or exemption(s) may apply to any particular situation. Please contact your local DOT department or refer to the FMCSA website at https://www.fmcsa.dot.gov/ for questions Geotab is unable to answer.
Originally published Mar 5, 2017. Updated November 18, 2020.
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Kyle Dodsworth, Solutions Specialist Team Lead, helps fleets maintain compliance with transport regulations and improve their bottom line through technology.
Geotab's blog posts are intended to provide information and encourage discussion on topics of interest to the telematics community at large. Geotab is not providing technical, professional or legal advice through these blog posts. While every effort has been made to ensure the information in this blog post is timely and accurate, errors and omissions may occur, and the information presented here may become out-of-date with the passage of time.
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